DUTY & RESPONSIBILITIES
- Welcomes visitors by greeting them, in person or on the telephone
- Direct visitors to the appropriate person and office
- Notifies company personnel of visitor arrival.
- Answering, screen and refer telephone inquiries
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Perform clerical receptionist and secretarial duties such as filing, photocopying, faxing, etc.
- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Contributes to team effort by accomplishing related results as needed.
- Update calendars and schedule meetings
- Assisting the HR team with recruitment, on-boarding and termination processes
- Receiving and dispatching deliveries
- Sorting & Distributing Mail
- Scheduling Appointments
- Performing ad-hoc administrative duties
- Assisting colleagues with administrative tasks
- Manage correspondence, including emails, memos, and reports.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain records, filing systems, and confidential documents.
- Prepare presentations, reports, and meeting agendas.
- Handle calls and relay messages to the appropriate personnel.
- Assist in office administrative tasks, including data entry and record keeping.
- Coordinate with internal and external stakeholders as required.
- Monitor office supplies and process purchase requests.
QUALIFICATIONS, EXPERIENCE & SKILLS
- Graduate of any degree or certification in Office Management
- Proficient in Microsoft Office
- Solid verbal and communication skills
- Multi-tasking and time management skills
- Ability to be resourceful and proactive when issues arise